Trimax provides its service to you, subject to the following Terms of Participation & Service ("TOPS"), which may be updated by us from time to time. 

In addition, when using particular Trimax services, you and Trimax may be subject to posted guidelines or rules applicable to such services which may be posted from time to time. All such guidelines or rules are hereby incorporated by reference into the TOPS.

TOPS is an agreement between you and Trimax and is governed by the laws of India, and the exclusive Jurisdiction of New Delhi, India.

When you purchase an Exhibition Product please remember that, in addition to the TOPS, you can also be subject to the terms and conditions of the third party supplier, which could include a hotel or a domestic airline, etc.

The Participant Registration form is only an invitation to buy an Education Product.

Please note: Our Exhibition Products are sold subject to availability. Places are limited and reserved on “First come - First Serve” basis. If an Exhibition Product booked by you is un-available, we will revert to you directly and refund you any deposits which you would have made, without any deductions.

Charges for participation - The charge for participation is as given in the Proposal for Participation.

Payment for participation at the fair and services - The Participant shall pay the full amount by bank transfer within Fourteen (14) days of the date of the Invoice issued by Trimax. In case of bookings 30 days before the exhibition, the payments have to be made in full on the same or next consecutive day by urgent bank transfer and confirmed by a copy of payment to Trimax by e-mail or fax.

Please note: The invoice will be for the full amount. You will need to transfer the full amount less the booking deposit, incase the deposit is already paid.

If full balance is not paid by allocated date, Trimax can't guarantee an allocated space or any service, and the deposits made will be forfeited. The Institution shall also be liable to pay for expenses incurred by Trimax for arranging such services.

Taxes - All taxes, as applicable at time of billing / invoicing will be payable, in addition to the participation fees. Currently, the Service Tax is charged @ 10.3% on total invoice value.

Cancellation of bookings - If, after booking education fair participation, a Participant desires to cancel the booking, they must give written notice to Trimax for the same. A cancellation penalty of 50% of the total participation deposit for the booking will apply, if the cancellation was officially made not later than Fifteen (15) days before the start date of the education fair. The refund of any individual services / products booked in a package will not be possible. No refund will be given for bookings of education fair participation cancelled within Fourteen (14) days before the start date of the education fair.

Please note: If you send us your cancellation through email, cancellation is not immediate. Trimax will respond to you within 24 hours of receipt of your e-mail. Please take this 24 hour turn around time into consideration when putting your cancellation through email.

Cancellation and alterations to exhibition participation by Trimax - Whilst every endeavour will be made to adhere to the published dates, venue, schedule, duration and content of the exhibition, Trimax shall be entitled to slightly vary venue, content, schedule and dates of the exhibition, if in their opinion, this is in the general interest of the exhibition.

In the event of the above-mentioned alterations, the agreement to participate shall remain in force so long as the Participant is informed before such changes take place. In the event of cancellation of the Exhibition by the Organiser due to the low number of Participants, the Participants will be entitled to refund of their Participation fee. The refund of any individual services / products booked in a package will not be possible. Trimax shall be under no liability to the Participant in respect of any other claims, losses, costs or expenses whatsoever which may be brought against or suffered or incurred by the Participant because of the Exhibition cancellation. The cancellation for the Exhibition will not affect other services and products on their own or as part of the package.

Booking Additional Nights at the Hotel / Cancellations of Additional Nights / Amendments. Credit Card imprint and Photo identification of the person whose name is on the booking must be provided when checking in the hotel. In the event that you would like to book or cancel or amend your additional nights at the hotel, the hotel's booking /  cancellation policy will apply. The Hotel’s customer services will advise you if you decide to proceed with the changes.

When booking domestic travel arrangements our contract with you begins when you receive the confirmation email stating that we have received your deposit. Once the payment is made we are responsible for providing the domestic arrangements you have booked. The Participating Institution accepts responsibility for making payments to us for all members of their party.

Trimax shall not be liable for any loss sustained by the Participant directly or indirectly attributable to the cancellation, suspension or reduction of duration of the Exhibition from the period advertised or specified.

If the Exhibition is cancelled, reduced or postponed then in such event the unit costs paid to Trimax, or any part thereof may be refunded at the sole discretion of Trimax to the Participants, but without prejudice to the Organiser's right to appropriate the entire sum or any part thereof for expenses they have already incurred for the Exhibition.

Any visa, passport and inoculation requirements are your responsibility and failure to obtain the relevant is not the responsibility of Trimax. Where needed, Trimax will provide the Invitation letters for visa purposes for the participant(s) registered with us. However, all requirements should be checked with the relevant Embassy of the destination country, India.

Participants and their representatives must in all cases take out adequate travel insurance through their company or a travel agent or other approved insurance supplier. 

If there are any changes to the details supplied by the Participating Institution or their representatives for the exhibition, it is the Institutes and their representative’ responsibility to inform Trimax as soon as possible.

We cannot be responsible for goods and services offered by third party vendors or for any aspect of the relationship between the Institutes or their representative and that third party. However, all due care is taken before a third party is selected to offer its services.

Trimax does not accept liability for any errors or omissions and reserves the right to change information, specifications and descriptions of listed goods, products and services at any time. This Liability section applies only to the extent permitted by law.

The Institution accepts full financial responsibility for all purchases made under their name or account, and also must make sure that all the information provided to us is true and accurate.

At all the fairs of the event, we request you to help us maintain a professional & safe environment. Please arrive on time and arrange your booth before the fair begins.

Dress to best represent your Institution, and stay for the entire program. Please make sure to check-in at the reception booth.

Be courteous to other Participants and all visitors and fair attendees.

Booths are for the use of University officials and representatives only. Please restrict use of Audio-Visual equipment to a minimum so as not to interfere with other Participants. Displays can not exceed or obstruct the view of adjoining participants and please keep the aisles clear of all materials.

For any media or press release for the exhibition, please intimate our office in advance.

Please fill out the fair evaluation form and return the same to us at each venue. This will help us to serve you better.

We always try to provide a high level of service. However, if you think we have not lived up to your expectations, please contact us at events@trimaxinternational.com If you wish to contact us on any issue detailed in these terms you may do so by contacting our Team by any of the following methods:

1. by emailing at events@trimaxinternational.com
2. by calling us on +91 (011) 4505 2425.
3. by faxing us on +91 (011) 4540 6668
4. by post at
   Trimax
    Balrama House
    Karampura Commercial Complex,
    New Delhi 110015
    INDIA

In most cases we can only discuss order information with the person who made the booking.